Track revenue, expenses, profitability, and tax readiness across your portfolio.
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🧾 Log Expense | 💰 Log Revenue | 📊 Tax-Deductible View | 📈 Log Pricing Decision | 📆 Monthly Review
📊 Monthly P&L Summary
| Month |
Gross Revenue |
Total Expenses |
Net Profit |
Margin |
| Jan 2026 |
$4,120 |
$5,890 |
-$1,770 |
— |
| Feb 2026 |
$5,340 |
$5,890 |
-$550 |
— |
| Mar 2026 |
$6,530 |
$6,640 |
-$110 |
— |
| Apr 2026 (projected) |
$3,448 |
$6,728 |
-$3,280 |
— |
| YTD |
$19,438 |
$25,148 |
-$5,710 |
— |
💡 Note: This template uses these figures as a starting point. Update monthly as actuals come in from your Revenue and Expenses databases.
🧾 Expense Breakdown by Category (April 2026)
| Category |
Amount |
% of Expenses |
| Mortgage (all 3 properties) |
$5,070 |
75.3% |
| HOA (Downtown Loft) |
$350 |
5.2% |
| Cleaning |
$245 |
3.6% |
| Maintenance |
$0 |
0% |
| Utilities |
$520 |
7.7% |
| Supplies |
$58 |
0.9% |
| Platform Fees |
$0 est. |
— |
| Insurance |
$460 |
6.8% |
| Total |
$6,728 |
100% |
🏗️ Property-Level P&L (April 2026)
🏡 Lakeside Retreat
|
Amount |
| Gross Revenue |
$1,470 |
| Cleaning Costs |
-$150 |
| Mortgage |
-$2,100 |
| Insurance |
-$180 |
| Utilities |
-$220 |
| Platform Fees |
-$147 (est. 10%) |
| Net |
≈ -$1,327 |
🏙️ Downtown Loft
|
Amount |
| Gross Revenue |
$498 |
| Cleaning Costs |
-$95 |
| Mortgage |
-$1,550 |
| HOA |
-$350 |
| Insurance |
-$120 |
| Utilities |
-$110 |
| Platform Fees |
-$50 (est. 10%) |
| Net |
≈ -$1,777 |
🌲 Mountain Cabin
|
Amount |
| Gross Revenue |
$1,480 |
| Cleaning Costs |
$0 (included in fee) |
| Mortgage |
-$1,420 |
| Insurance |
-$160 |
| Utilities |
-$190 |
| Supplies |
-$58 |
| Platform Fees |
$0 (direct booking) |
| Net |
≈ -$348 |
Tax Readiness (Schedule E)
All expenses with Tax Deductible = ✅ in the Expenses database are Schedule E eligible.
Key deductible categories for short-term rentals:
| Category |
Schedule E Line |
| Mortgage Interest |
Line 12 |
| Insurance Premiums |
Line 9 |
| Repairs & Maintenance |
Line 14 |
| Cleaning & Management |
Line 10 |
| Utilities (proportional) |
Line 17 |
| Platform Fees |
Line 10 |
| Supplies |
Line 19 |
| HOA Fees |
Line 19 |
⚠️ This is informational only. Consult your CPA or tax advisor for Schedule E filing. Short-term rentals under 14 days/year may have different treatment.
💳 Cash Flow Health Check
| Question |
Answer |
| Is the portfolio cash-flow positive? |
❌ No (shoulder season) |
| Which property is closest to break-even? |
🌲 Mountain Cabin |
| Biggest fixed cost? |
Mortgage payments ($5,070/mo) |
| Biggest lever to improve margin? |
Increase occupancy (esp. Loft) |
| Break-even occupancy (portfolio avg)? |
~58–65% at current ADR |